Job Description
Are you a detail-oriented professional with a passion for sales operations and financial administration? PERSOL is currently seeking a dedicated Sales & Payment Admin to join a dynamic team within the fast-paced FMCG (Fast-Moving Consumer Goods) sector in Petaling Jaya. This role is pivotal in ensuring the smooth execution of sales transactions and maintaining robust financial data integrity.
As a Sales & Payment Admin, you will be the backbone of the sales operations department. Your primary focus will be on managing Accounts Receivable (AR), processing complex claims, and ensuring that all customer settlements are handled with precision and timeliness. In the competitive FMCG landscape, your ability to maintain clean data and generate accurate reports will directly influence strategic business decisions and cash flow management.
This position offers a unique opportunity to work with high-volume data in a collaborative environment. We are looking for individuals who thrive under pressure and possess the analytical skills necessary to reconcile billing discrepancies and streamline administrative workflows. If you have a background in accounting or sales support and want to grow your career with a leading recruitment partner like PERSOL, we encourage you to apply.
By joining this team, you will contribute to a culture of excellence and efficiency. You will play a key role in bridging the gap between sales activities and financial documentation, ensuring that every transaction is accounted for and every customer is billed correctly. Your contributions will ensure the continued success of our sales operations and the satisfaction of our diverse client base.
Responsibilities
- Manage day-to-day sales administrative tasks and streamline departmental operations.
- Handle Accounts Receivable (AR) functions and monitor outstanding payments to ensure healthy cash flow.
- Process and validate customer claims, ensuring accurate and timely settlements.
- Maintain data integrity within the internal ERP system to provide a single source of truth for sales figures.
- Prepare and issue timely billing, invoices, and credit notes to customers and distributors.
- Generate comprehensive weekly and monthly sales reports for management review.
- Collaborate closely with the sales team and finance department to resolve billing discrepancies.
- Support year-end auditing processes by providing necessary sales and payment documentation.
Qualifications
- Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.
- At least 2-3 years of professional experience in sales administration, billing, or AR roles.
- Prior experience within the FMCG (Fast-Moving Consumer Goods) industry is highly advantageous.
- Advanced proficiency in Microsoft Excel (Pivot Tables, VLOOKUP) and ERP software (e.g., SAP, Oracle, or Microsoft Dynamics).
- Exceptional attention to detail with a proven ability to manage high-volume transaction data.
- Strong communication skills in both English and Bahasa Malaysia.
- Ability to work independently and meet strict deadlines in a fast-paced environment.
- Strong analytical mindset with a focus on problem-solving and process improvement.