Job Description
Buana Triarta is seeking a proactive Supervisor General Affairs to oversee and coordinate the management of facilities, information technology, company assets, as well as legal and HSE aspects. This role is pivotal in ensuring smooth daily operations, maintaining compliance with regulations, and supporting the company's growth objectives in the manufacturing and logistics sectors.
The ideal candidate will lead a multidisciplinary team, develop and implement policies, manage vendor relationships, and drive continuous improvement initiatives. You will be responsible for budgeting, reporting, and liaising with internal stakeholders to align general affairs functions with corporate goals. If you have a strong background in facility management, IT coordination, and a passion for operational excellence, we invite you to apply and contribute to Buana Triarta's success.
In this position, you will also monitor and evaluate the performance of service providers, ensure the timely maintenance of office premises and equipment, and oversee security and safety protocols. Your analytical skills will be essential in preparing performance reports and recommending cost‑saving measures without compromising quality or compliance.
Responsibilities
- Supervise daily facility operations and ensure a safe, clean, and efficient work environment.
- Coordinate IT infrastructure maintenance, including hardware, software, and network support.
- Manage company assets inventory, tracking utilization, maintenance, and lifecycle planning.
- Oversee legal compliance, including contract administration, regulatory reporting, and risk mitigation.
- Implement and monitor HSE policies, conduct safety audits, and lead incident investigations.
- Develop budgets, control expenses, and prepare monthly operational reports for senior management.
- Lead vendor selection, contract negotiation, and performance evaluation to ensure service quality.
- Facilitate cross‑departmental communication to align general affairs activities with business objectives.
Qualifications
- Bachelor’s degree in Business Administration, Facilities Management, Engineering, or related field.
- Minimum 3 years of experience in a supervisory role overseeing facilities, IT, or general affairs.
- Proven knowledge of HSE standards, legal compliance, and asset management best practices.
- Strong organizational and multitasking abilities with attention to detail.
- Excellent communication and interpersonal skills to liaise with internal teams and external vendors.
- Proficiency in MS Office and facility management software; basic IT troubleshooting skills.
- Ability to analyze data, prepare reports, and recommend process improvements.
- Leadership experience with a track record of motivating and developing teams.