Job Description
Kalman Marketing Agency is a dynamic and fast-growing creative agency based in the heart of Bali. We are currently seeking a highly organized and detail-oriented Admin Controller to join our operations team. In this role, you will be the backbone of our project management workflow, ensuring that our creative outputs are tracked, reported, and communicated with precision.
The ideal candidate will thrive in a fast-paced agency environment, possessing the ability to translate complex progress data into clear, actionable reports. If you have a passion for efficiency, operational excellence, and supporting a creative team to hit their targets, we would love to hear from you.
Responsibilities
- Develop and maintain comprehensive progress reports for ongoing agency projects.
- Identify operational bottlenecks or project roadblocks and escalate them to management immediately.
- Facilitate seamless communication and coordination between the creative, account management, and client teams.
- Monitor project timelines to ensure milestones are met according to agency standards.
- Maintain organized digital archives of project documentation and administrative files.
- Support leadership in resource allocation and capacity planning for upcoming campaigns.
- Conduct periodic reviews of operational workflows to suggest efficiency improvements.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 2 years of experience in an administrative or project coordination role, preferably within an agency environment.
- Strong proficiency in Microsoft Office Suite (especially Excel) and project management software (e.g., Trello, Asana, or ClickUp).
- Excellent verbal and written communication skills in both Indonesian and English.
- Strong analytical mindset with the ability to identify issues before they impact the bottom line.
- Highly organized, proactive, and capable of managing multiple tasks under tight deadlines.
- Deep understanding of project lifecycle and administrative support functions.