Job Description
About the Role
We are seeking a highly organized and detail-oriented Executive Operations Associate (Virtual) to provide critical support to our senior leadership team. In this remote role, you will be the backbone of executive operationsāensuring that decisions are driven by accurate, well-structured data and seamless communication flows. You will produce high-quality reports, manage cross-functional correspondence, and help translate strategic objectives into actionable insights.
Key Impact Areas
- Produce accurate, timely reports and dashboards for executive decision-making.
- Manage internal and external communications to ensure clarity and alignment.
- Coordinate data gathering and validation across departments.
- Maintain and improve operational workflows to enhance efficiency.
- Support senior leaders in preparing for meetings, presentations, and strategic reviews.
This is an ideal opportunity for a proactive professional who thrives in a fast-paced, virtual environment and is passionate about enabling leadership success through precise operational support.
Responsibilities
- Prepare and deliver accurate monthly, weekly, and ad-hoc reports on key performance indicators for senior leadership.
- Manage executive communication channels, including drafting emails, memos, and internal announcements.
- Coordinate cross-functional data requests, ensuring completeness and consistency of information.
- Support the preparation of board materials, presentations, and strategic planning documents.
- Monitor and track action items from executive meetings, following up to ensure completion.
- Identify and propose improvements to reporting processes and data management systems.
- Maintain a centralized repository of operational data and documentation for easy access.
- Assist in special projects and ad-hoc analyses as directed by senior leaders.
Qualifications
- Bachelor's degree in Business Administration, Management, Economics, or a related field.
- At least 2 years of experience in an executive support, operations, or reporting role.
- Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, charts) and Google Sheets.
- Excellent written and verbal communication skills in English.
- Proven ability to synthesize complex data into clear, actionable insights.
- Highly organized with exceptional attention to detail.
- Ability to work independently in a virtual environment with minimal supervision.
- Experience with project management tools (e.g., Asana, Trello) is a plus.