Job Description
Are you organized, tech-savvy, and ready to thrive in the fast-paced world of Artificial Intelligence? A dynamic, rapidly growing AI startup based in beautiful Bali is looking for a proactive and detail-oriented Personal Assistant to join our team. This is a unique opportunity to work at the intersection of innovation and operational excellence, supporting our core operations as we scale our AI solutions globally.
As our Personal Assistant, you will act as the right hand to our leadership team. You will be responsible for managing complex workflows, coordinating communication, and ensuring that our daily operations run with maximum efficiency. We are looking for someone who thinks ahead, solves problems before they escalate, and is excited by the prospect of learning about cutting-edge AI technologies in a vibrant startup culture.
Responsibilities
- Manage and coordinate daily administrative tasks, including calendar management and meeting scheduling.
- Act as the primary point of contact for internal team communications and external stakeholders.
- Support the executive team by preparing reports, presentations, and project documentation.
- Assist with travel arrangements and logistics for business operations.
- Maintain organized digital filing systems and documentation for company records.
- Coordinate with cross-functional teams to ensure timely project delivery and deadline adherence.
- Handle confidential information with high levels of discretion and professionalism.
- Proactively identify operational bottlenecks and suggest streamlined solutions to improve team efficiency.
Qualifications
- Proven experience as an Administrative Assistant, Personal Assistant, or Office Coordinator.
- Exceptional organizational and time-management skills with the ability to prioritize tasks in a fast-paced environment.
- Proficiency in modern digital collaboration tools (Google Workspace, Slack, Trello, or Notion).
- Strong command of English; ability to communicate clearly and professionally.
- A proactive mindset with a genuine interest in the AI and tech startup industry.
- High attention to detail and ability to handle multiple priorities simultaneously.
- Strong problem-solving skills and a 'can-do' attitude.
- Availability to work full-time in Bali.