Job Description
Are you a highly organized professional with fluency in Mandarin and a passion for executive support? Mekar Armada Investments is seeking a dedicated Personal Assistant (Mandarin Speaker) to join our dynamic team in Jakarta. In this pivotal role, you will act as the primary point of contact for executive leadership, bridging communication gaps and ensuring seamless daily operations.
The ideal candidate is a proactive problem-solver who excels in fast-paced environments. You will be responsible for managing complex schedules, facilitating international business communication, and providing high-level administrative support to ensure the executive team operates at peak efficiency. This position offers a unique opportunity to work within a growing investment firm, providing exposure to strategic decision-making and cross-border business operations.
Responsibilities
- Provide comprehensive administrative and secretarial support to senior management.
- Serve as a linguistic bridge, translating documents and interpreting during meetings between Mandarin-speaking stakeholders and local teams.
- Manage complex calendars, including coordinating travel arrangements, itineraries, and high-level meetings.
- Prepare professional reports, presentations, and correspondence in both Mandarin and Indonesian/English.
- Handle confidential information with absolute discretion and professional integrity.
- Coordinate with internal departments to ensure executive directives are executed effectively.
- Maintain and organize filing systems, contact lists, and critical project documentation.
- Support the planning and execution of special corporate events and site visits.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Full professional proficiency in Mandarin (HSK 5/6 preferred) and Indonesian; English proficiency is a strong advantage.
- Minimum 2-3 years of experience in an Executive Assistant or Personal Assistant role.
- Strong interpersonal skills with the ability to interface with high-level stakeholders.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital organizational tools.
- Strong problem-solving skills and the ability to work under minimal supervision.
- Excellent time management skills and the ability to multitask in a high-pressure environment.
- Polished professional demeanor and exceptional attention to detail.