Job Description
Are you a highly organized professional with a passion for efficiency in a fast-paced automotive environment? ASCO Automotive is seeking a dedicated and proactive Personal Assistant to join our team in Jakarta. In this pivotal role, you will act as the right hand to our senior leadership, ensuring seamless daily operations and managing complex administrative tasks with precision.
As our Personal Assistant, you will play a key role in bridging communication between departments, managing executive calendars, and ensuring that our operational workflows remain efficient. We are looking for someone who demonstrates high integrity, discretion, and a solution-oriented mindset. If you thrive in a dynamic industry and are looking to support a growing automotive leader, we want to hear from you.
Responsibilities
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Handle confidential correspondence, reports, and documentation with high levels of discretion.
- Coordinate internal and external communications, acting as the primary point of contact for the leadership team.
- Prepare agendas, take detailed minutes during meetings, and track follow-up action items.
- Assist in the preparation of presentations, project reports, and briefing documents.
- Oversee daily administrative support tasks, including office supplies management and document filing.
- Facilitate cross-departmental collaboration to ensure project deadlines are met effectively.
Qualifications
- Bachelor’s degree in Business Administration, Communication, or a related field.
- Minimum of 2-3 years of proven experience as a Personal Assistant, Executive Assistant, or Office Manager.
- Exceptional verbal and written communication skills in both Indonesian and English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital scheduling tools.
- Strong organizational and time-management skills with the ability to prioritize tasks in a high-pressure environment.
- Professional demeanor, high level of integrity, and strong interpersonal skills.
- Willingness to adapt to the fast-paced nature of the automotive industry.