Job Description
Join New Hope Indonesia's dynamic administrative team as an Administrative Purchasing Specialist. This critical role ensures seamless documentation management for all procurement activities, maintaining both digital and physical archives with precision and confidentiality. You'll be the backbone of our purchasing operations, guaranteeing that all vendor contracts, purchase orders, and supporting documents are systematically organized and readily accessible. This position requires meticulous attention to detail, proactive problem-solving, and the ability to support cross-departmental purchasing initiatives. Ideal candidates will thrive in a fast-paced environment where accuracy and efficiency directly impact our operational success. As a contract position, this offers valuable exposure to procurement workflows while contributing to New Hope Indonesia's mission of excellence in administrative support.
Responsibilities
- Systematically input, categorize, and maintain all purchasing documentation in digital and physical filing systems
- Ensure compliance with document retention policies and confidentiality standards
- Coordinate with vendors and internal departments to procure necessary materials and services
- Assist in processing purchase orders, invoices, and payment documentation
- Conduct regular audits of purchasing records to ensure accuracy and completeness
- Support inventory management through systematic documentation tracking
- Generate purchasing reports and summaries for management review
Qualifications
- High school diploma or equivalent; bachelor's degree in business administration preferred
- Minimum 1-2 years of experience in administrative or purchasing support roles
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication skills in Bahasa Indonesia
- Ability to manage multiple tasks and prioritize deadlines
- Basic understanding of procurement processes and documentation standards
- Experience with digital filing systems and document management software