Job Description
Are you a highly organized professional with a passion for people and office operations? Octopus Distribution Networks is seeking a proactive and detail-oriented HR Assistant cum Receptionist to join our dynamic team in Kampong Ubi. This is an exceptional opportunity for an aspiring HR professional to gain hands-on experience in a fast-paced distribution environment while managing the front-office operations that keep our company running smoothly.
In this dual-role capacity, you will be the first point of contact for our visitors and the backbone of our administrative and HR support functions. We are committed to your professional growth and will provide you with the mentorship and resources needed to develop advanced human resources skills. If you are a multitasking expert who thrives in a collaborative culture, we would love to meet you.
Responsibilities
- Manage the front-desk reception, including greeting guests, answering calls, and managing incoming/outgoing mail.
- Assist the HR department with end-to-end recruitment coordination, including interview scheduling and onboarding document preparation.
- Maintain and update employee records and HR databases with high levels of confidentiality and accuracy.
- Support office administration tasks, including inventory management of office supplies and coordination of meeting room bookings.
- Assist in the preparation of payroll-related documentation and employee benefits administration.
- Facilitate employee engagement initiatives and assist with internal event planning.
- Provide general administrative support to the management team as required.
Qualifications
- Minimum GCE 'O' Level or Diploma in Human Resources or Business Administration.
- At least 1-2 years of experience in an administrative or receptionist role; experience in an HR support function is a distinct advantage.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent verbal and written communication skills in English.
- Strong interpersonal skills with a welcoming and professional demeanor.
- Ability to multitask effectively while maintaining a high level of attention to detail.
- Willingness to learn and take on new HR-related responsibilities.
- Ability to work independently as well as part of a collaborative team.