Job Description
Are you a highly organized and detail-oriented professional with a passion for supporting legal operations? Pengiklan Anonim is seeking a dedicated Legal Administrator to join our dynamic team in Jakarta Selatan. This pivotal role offers an exciting opportunity to contribute to the efficient functioning of our legal department, ensuring smooth administrative processes and providing essential support to our legal professionals. If you thrive in a fast-paced environment and possess a strong commitment to accuracy and confidentiality, we encourage you to apply!
As a Legal Administrator, you will be instrumental in managing legal documentation, coordinating schedules, and facilitating communication within the legal team and with external stakeholders. Your expertise will directly impact our operational efficiency and compliance, making this a critical role for our continued success. We are looking for someone who is proactive, resourceful, and eager to grow within a challenging yet rewarding legal environment. Join us and become a key player in a forward-thinking organization where your administrative prowess will be highly valued.
This is a full-time position based in the vibrant area of Jakarta Selatan, offering a competitive salary and the chance to develop your career in the legal field.
Responsibilities
- Manage and organize legal documents, contracts, and case files, both physical and digital, ensuring easy retrieval and compliance with internal protocols.
- Provide comprehensive administrative support to legal counsel, including scheduling meetings, managing calendars, and arranging travel logistics.
- Assist in the preparation and formatting of legal correspondence, reports, presentations, and other legal documents.
- Maintain and update legal databases, ensuring all information is current and accurate.
- Facilitate communication between the legal department and other internal departments, as well as external legal counsel, clients, and regulatory bodies.
- Process invoices, expense reports, and other financial documentation related to legal services.
- Conduct basic legal research and gather information as directed by legal professionals.
- Ensure strict adherence to confidentiality and data protection policies for all sensitive legal matters.
Qualifications
- Minimum of a Diploma or Bachelor's degree in Law, Business Administration, Secretarial Studies, or a related field.
- Proven experience (2+ years) in a legal administrative, legal secretary, or similar role, preferably within a corporate legal department or law firm.
- Excellent command of Bahasa Indonesia and English, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with legal document management systems.
- Strong organizational skills with an exceptional ability to multitask, prioritize, and meet deadlines in a demanding environment.
- High level of attention to detail and accuracy in all tasks.
- Demonstrated ability to maintain confidentiality and exercise discretion with sensitive information.
- Proactive attitude with strong problem-solving skills and the ability to work independently as well as part of a team.