Job Description
3 Embers, a growing company in the Manufacturing, Transport & Logistics sector, is seeking a dedicated and detail-oriented Operation Assistant to join our Procurement team in Tai Seng, Singapore. In this role, you will play a key part in supporting the procurement function, ensuring that all purchasing activities run smoothly and efficiently. You will work closely with suppliers, internal teams, and the procurement manager to facilitate timely delivery of materials, maintain accurate records, and contribute to cost-saving initiatives. This is an excellent opportunity for an organized professional with a passion for logistics and supply chain operations to develop their career in a supportive environment.
Key Responsibilities:
- Assist in preparing and processing purchase orders and procurement documentation
- Communicate with suppliers to confirm orders, manage delivery schedules, and resolve issues
- Maintain accurate inventory records and update supplier databases
- Support vendor evaluation, onboarding, and performance tracking
- Reconcile invoices and assist in resolving billing discrepancies
- Monitor stock levels and coordinate with warehouse teams to ensure optimal inventory
- Prepare regular reports on procurement activities, costs, and supplier performance
- Ensure all procurement activities comply with company policies and procedures
Qualifications:
- Diploma or degree in Business Administration, Supply Chain Management, Logistics, or related field
- Minimum 1 year of experience in procurement, purchasing, or administrative support (preferred)
- Strong attention to detail and high accuracy in data entry and documentation
- Excellent organizational and multitasking abilities
- Proficient in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUP)
- Good communication and interpersonal skills
- Ability to work both independently and collaboratively in a fast-paced environment
- Knowledge of ERP systems or procurement software is a plus
If you are a proactive individual with a keen interest in procurement and logistics, we encourage you to apply and become part of the 3 Embers team.
Responsibilities
- Assist in preparing and processing purchase orders and procurement documentation
- Communicate with suppliers to confirm orders, manage delivery schedules, and resolve issues
- Maintain accurate inventory records and update supplier databases
- Support vendor evaluation, onboarding, and performance tracking
- Reconcile invoices and assist in resolving billing discrepancies
- Monitor stock levels and coordinate with warehouse teams to ensure optimal inventory
- Prepare regular reports on procurement activities, costs, and supplier performance
- Ensure all procurement activities comply with company policies and procedures
Qualifications
- Diploma or degree in Business Administration, Supply Chain Management, Logistics, or related field
- Minimum 1 year of experience in procurement, purchasing, or administrative support (preferred)
- Strong attention to detail and high accuracy in data entry and documentation
- Excellent organizational and multitasking abilities
- Proficient in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUP)
- Good communication and interpersonal skills
- Ability to work both independently and collaboratively in a fast-paced environment
- Knowledge of ERP systems or procurement software is a plus